COMPANY OVERVIEW
Barclay Group is a full-service, integrated real estate firm that develops, leases, and manages commercial and residential properties from large power centers to master-planned communities. The company was formed in 1982 and is headquartered in Phoenix, Arizona and Palm Harbor, Florida. Since its inception, the firm has developed over eight million square feet of real estate and expanded throughout the Sunbelt region of the country.
Barclay has a significant presence in the retail market with over 120 completed centers and counting. The firm specializes in partnering with national tenants by assisting them in expanding into new markets in the development process through site selection, land acquisition, entitlement, horizontal and vertical development.
POSITION OVERVIEW
The Senior Transaction Coordinator assists the Development and Finance Teams with the preparation and review of all acquisition, sale and financing documents and direct contact for the closing process on real estate transactions. The Real Estate Transaction Manager will maintain timelines to assist with project execution with extreme accuracy and accountability.
DUTIES & RESPONSIBILITIES
- Assist Development & Finance Teams with preparing and reviewing transactional documents; Letters of Intent, Contracts, Loan Documents, Leases, etc.
- Track document changes from draft to final form.
- Coordinate document requirements for counsel (internal and external)
- Assist with creating and maintaining corporate entities; forming LLC’s, requesting EIN numbers, maintaining outstanding entities, creating and updating ownership binders for each project.
- Create closing checklists and coordinate all closings.
- Open escrow and order title update
- Provide title information to surveyor and track process through to completion
- Work with Development Team to gather due diligence information as required and distribute to all appropriate parties
- Manage transaction deadlines, critical dates, and notice requirements
- Abstract final documents, track obligations, and notify Team of requirements
- Assist in document recording as necessary
- Obtain required information for owner’s title policy
- Create, maintain and update closing binders to include purchase agreement and amendments, all loan documents, loan or closings extensions, title documents, declarations, etc.
KNOWLEDGE, SKILLS & ABILITIES
- Attention to detail and accuracy
- Excellent communication skills – written and oral
- Motivated self-starter with a positive attitude
- Problem-solving, analytical and research capability
- Manage multiple project calendars and assist in meeting deadlines
- Ability to work effectively within a team environment – receptive to and acts upon input from other team members, willing to compromise, displays willingness to work with all firm employees
- Strong sense of urgency and ability to take initiative – self-motivated, contributes new ideas, maintains working knowledge of relevant practice areas
- Strong organizational, time management and prioritization capability – effectively plan daily work, set priorities and manage time to ensure work is timely and efficiently completed).
- Demonstrate flexibility – willing to adjust to changes in job requirements and scheduling
- Ability to communicate with and follow instructions effectively from a diverse group of clients, attorneys, and staff and provide information with courtesy, tact and professionalism
- Exhibit dependability
- Adhere to strict confidentiality standards
- Attend Team Meetings and Employee Meetings as scheduled
- Regular attendance (Monday – Friday, 8:30 AM – 5:00 PM)
QUALIFICATIONS
- Bachelor’s degree
- Proficiency with Microsoft Office Suite – Word, Excel, Outlook
PREFERRED QUALIFICATIONS
- Florida Real Estate License and/or Florida registered Paralegal
- Prior Real Estate industry experience
- Title/mortgage processing experience a plus
ADDITIONAL DETAILS
- Employment Structure: Full Time/Exempt
- Location: Palm Harbor, FL
- Benefits: medical, dental, vision, short-term & long-term disability, retirement & unlimited vacation
Job Type: Full-time
Experience:
- Title/Mortgage: 2 years (Preferred)
- Paralegal: 2 years (Preferred)
- Real Estate: 2 years (Preferred)
Education:
- Bachelor’s (Preferred)
Location:
- Tampa, FL (Preferred)
License:
- Florida Real Estate License (Preferred)
Work authorization:
- United States (Required)
