Requisition Number: 234208BR
Spectrum Facilities Coordinator, coordinates the day-to-day administrative functions for the Facilities department.
MAJOR DUTIES AND RESPONSIBILITIES
- Handle work order requests related to office equipment (copiers etc.) and service issues (janitorial, landscapers etc.) and other general facility related issues
- Maintain facility ticketing database and update as necessary
- Maintain facility floor plans and seating assignments as applicable
- Coordinate the activities of various vendors for the maintenance of facilities
- Project management and coordination for smaller scope furniture modification as needed, including vendor interface
- Maintain furniture and inventory as needed, including vendor interface
- Monitor condition and coordinate preventative maintenance of copier equipment and order supplies
- Order and maintain mail supplies, including FedEx product, boxes, labels, and packing materials
- Coordinate same day courier service as needed
- Perform room set-up/teardown
- Provide back up to Helpdesk Coordinator along with lunch coverage; receive and generate service tickets
Special copying and/or binding requests - Paper and supply ordering/delivery
- Coffee product ordering/stocking throughout buildings
- Perform move duties as needed for moves of 4 persons or less internally and between buildings
- Coordinate pick up and assist with delivery of Iron Mountain storage boxes; maintain product stock
- Assist in Kitchen/Pantry appliance support as needed
- Manage coffee equipment support/provide assistance with installation as needed
- Vending equipment support/vendor coordination as needed
- Maintain Recycling program and Shredding coordination
- Maintain Facilities onsite inventory as needed
- Facilities support tasks (set up conference rooms, coordinate scheduled internal employee moves)
- Maintain Department Key Management Database
- Day travel as required
- Other duties as assigned
REQUIRED QUALIFICATIONS
- Skills/Abilities and Knowledge
- Ability to read, write, speak and understand English
- Must have 1-2 years of construction or building maintenance experience
- Knowledge of Microsoft Office, basic understanding of Excel is required
- Ability to use office equipment, including telephone, computer, printer and copier
- Ability to work in a team oriented, fast paced, high demand environment
- Work independently and manage time efficiently
- personal and company image to all contacts and co-workers
- Must possess decision-making, problem solving and organizational skills
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence - Ability to speak effectively before groups of customers and employees
- Must posse valid driver’s license
Education
High school diploma or general education diploma (GED)
Related Work Experience
- Facilities coordination experience
- Supervisory experience
WORKING CONDITIONS
Office environment
