| Office Administrative Coordinator – Tampa, FL
Cognizant is seeking an experienced Office Administrative Coordinator for our Tampa, FL office. Incumbent would be responsible for the coordination of front office and operational activities for a large-sized, fast-paced facility with additional responsibilities of managing various projects. Incumbent will be the Administration point of contact on operational and administrative issues for our internal clients. Incumbent will interface with property management and create work orders to address facility-related needs. To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. This is not a telecommuting position. Flexibility and open to working at our other Tampa locations for back-up purposes and smooth operations is required. Essential Duties and Responsibilities include but are not limited to: · Responsible for front desk area – answering phones, registering visitors, checking IDs, and guiding guests/clients. · Establishing and maintaining relationships with various internal working groups and departments. · Handling all incoming requests by responding to clients, resolving issues, and ensuring successful completion. · Responsible for assisting with on-boarding process for new employees, such as creating access and security badges, and promoting a strong sense of security awareness throughout the facility. · Managing the access control card process for employees at site as well as visitor cards – creation, deletion, maintaining records and ability to run reports · Partnering with internal business groups, external vendors and internal manager to facilitate all administrative needs within the facility. · Supervising the maintenance and alteration of office areas and equipment. · Managing and coordinating conference room usage along with equipment and catering needs. · Maintaining inventory of supplies to include ordering and stocking of supply closets. · Ordering and setting up pantry supplies for kitchenettes. · Sorting/bundling limited incoming mail and coordinating all incoming FedEx and UPS packages. · Handling confidential and non-routine information appropriately with direct manager. · Working as a productive team member with internal clients and across business units for any special projects that may arise. · Identifying and analyzing problems through to resolution and bringing them to the attention of management. Implementing solutions in a timely manner. · Providing continual evaluation of processes and procedures. Implementing methods to improve area operations, efficiencies and service to internal clients. |
