Job details
Salary $45,000 – $50,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Accounting: 3 years (Required)
- US work authorization (Required)
- Bachelor’s (Preferred)
- Procurement: 1 year (Preferred)
Benefits Pulled from the full job description
Work from home
Full Job Description
POSITION DESCRIPTION
POSITION TITLE: Staff Accountant/Procurement Assistant
CLASSIFICATION: Non-Exempt
REPORTS TO: Project Accountant
Parasol Properties specializes in new home builds in the Tampa Bay area, as well as renovations and heritage restorations. The Staff Accountant/Procurement Assistant is responsible for providing accounting, procurement and clerical support to the Accounting Department and Project Management personnel on all accounts payable and procurement transactions for the business.
The Staff Accountant/Procurement Assistant’s responsibilities include maintaining financial records and reports, performing account reconciliations, assisting with budget and close processes, conducting internal audits, maintaining accounts payable documentation, requesting/reviewing quotes and issuing purchase orders and subcontract agreements. The ideal person for this role is very competent and has both several years of accounting, procurement and construction experience and loves what they do. They need to be very organized and able to learn computer programs quickly. The key to success in this role is to be adaptable with a strong attention to detail to manage information accurately in a fast-paced and everchanging environment.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assume responsibility for performing assigned accounting, procurement and related clerical support functions.
- Match vendor invoices to purchase order information; verify the authenticity of all submitted invoices.
- Process credit card transactions.
- Assume responsibility for activities related to requesting quotes for materials/subcontract work, reviewing submitted quotes and issuing approved purchase orders/subcontract agreements.
- Create a variety of documents, reports, and records as requested.
- Assist Project Management with budget preparation, analysis and entry.
- Reconcile vendor statements to ledger balances and facilitate corrective action for unreconciled items.
- Understand each project scope and associated project quotes and change orders
- Coordinate project management activities, resources, equipment and information to manage and mitigate risks – including but not limited to tracking applicable subcontractor insurance and licensing requirements
- Assist in maintaining project files (examples include but are not limited to accounts payable filings, quotes, entering/submitting purchase orders/subcontracts, tracking order acknowledgements and deliveries, scheduling, work orders, bill of materials, etc.)
- Assume responsibility for effectively researching, tracking, and resolving (or properly referring) accounting, procurement and documentation problems/discrepancies.
- Assume responsibility for establishing and maintaining effective communication and coordination with
Company personnel and with management.
- Maintain regular contact with other departments to obtain and convey information and/or to correct transactions.
- Complete special projects and miscellaneous assignments as required.
REQUIRED KNOWLEDGE, EXPERIENCE & SKILLS
- 3+ years of Accounts Payable experience required.
- Ability to work well with others under deadline situations and respond to changes in priorities.
- Ability to handle confidential information in a discreet, professional manner.
- Detail-oriented, honest and accurate while possessing sound judgment.
- Exhibit excellent organizational and time management skills; ability to meet deadlines.
- Excellent oral and written communication skills.
- Ability to be an effective team member and display initiative.
- Effective customer service skills.
- Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
- A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
- Familiarity with risk management and quality assurance control.
- Ability to read construction blueprints preferrable.
- Knowledge of the project structure in a client/consultant business environment.
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
- Work from home
Physical Setting:
- Office
Schedule:
- Monday to Friday
COVID-19 considerations:
After initial training period, majority of work can be performed at home with one to two days per week in the office (staff meetings are typically held Monday mornings).
Ability to commute/relocate:
- Clearwater, FL 33759: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor’s (Preferred)
Experience:
- Accounting: 3 years (Required)
- Procurement: 1 year (Preferred)
Work Location: One location
