Join the fastest growing commercial Real Estate firm in the Southeast!
Franklin Street is actively seeking a Transaction Assistant for our Tampa office.
The Transaction Assistant will perform general transaction management and administrative duties. This role is best suited for those with strong systems proficiency and an enthusiasm for customer service.
DUTIES AND RESPONSIBILITIES
Contract Management
- Manages due diligence documents. When listing is under contract, tracks due diligence timeline, notifying lead listing agent 2 days prior to contractual date commitments via email.
- Upon receipt of Representation Agreement, Letters of Intent and/or Offers, and Purchase or Sale Agreements, stores in database folder and escrow folder and executes appropriate checklists.
- Executes New Listing or Under Contract processes upon receipt of appropriate contract.
- Upon receipt of signed Confidentiality/Registration Agreements, sends offering memorandums (packages) out within 24 hours.
General Agent Support:
- Helps with the construction of Brokers Opinion of Value (BOVs), Strategic Leasing Plans (SLPs) and Tenant Rep Pitch books.
- When Real Estate transactions are completed, creates booking/invoicing statements that get sent to the Accounting team for commission payments, business and financial reports, etc. Monitors commission invoices and balances to clients for the leasing teams.
- Maintains databases, pipeline reports, and tracking spreadsheets.
- Manages the creation and storage of client and deal folders.
- Performs general research.
Database Maintenance
- Maintains company database by adding or verifying contact information, updates listing pipeline and property databases to ensure orderly files and accessibility.
- Tracks Website Registrations and Link Tracking.
Marketing
- Executes marketing projects, including but not limited to creating client site packages, coordinating and creating direct mailings and e-blasts, orders leasing property signs, creates brochures and marketing packages, plans and coordinates presentations.
- Ensures all listings are properly displayed on all necessary websites and/or advertising outlets. i.e. Loopnet, CoStar, Company website, internal databases, etc.
- Assists in the creation of demographic maps, aerials, target area maps and reports using REgis.
Requirements:
- InDesign proficiency strongly preferred.
- Prior experience in commercial Real Estate preferred.
- Professional level of proficiency in computer skills including MS Office applications (Excel, Word, Outlook) and internet / application software is required along with a willingness and ability to learn new software programs.
- High-level data entry skills are required.
- Proficiency with Adobe Suite (Photoshop, Illustrator, Acrobat Pro, and Flash) preferred.
- Experience utilizing a variety of marketing/media communication vehicles including web, email promotion, and traditional service/product collateral a plus.
- Undergraduate degree from a regionally accredited college or university preferred.
- Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
- Work requires continuous attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Strong written and verbal communication skills (professional level English). Must be able to speak clearly and concisely. Must possess the ability to represent the company professionally both in person and over the phone with a pleasant demeanor and customer service focus.
At Franklin Street, we achieve success with a collaborative company culture – hiring top professionals sharing our value for integrity, hard work, and accountability.
For more information on Franklin Street, please visit www.FranklinSt.com.
Franklin Street offers competitive salaries, medical – including additional discounts, dental, and vision benefits, disability and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company sponsored philanthropy events.
SUBMIT RESUME & SALARY REQUIREMENT TO:
[email protected]
Must be able to successfully pass pre-employment drug screen and background check.
Franklin Street is an Equal Opportunity Employer.
