Urgently hiring
Job details
Salary $13 – $16 an hour
Job Type Full-time
Number of hires for this role 1
Full Job Description
JOB DETAILS
Job Title: Transaction and Closing Coordinator
Company: South Shore Homeowners Team/KW Realty
Your job title: Transaction and Closing Coordinator
Where you will work: 109 Harbor Village Ln
Who are we?
The mission of the South Shore Homeowners Real Estate Team is to provide real estate services with integrity and skill.
Who are we looking for?
The Closing and Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.
What will you do?
These are the standards a well-above-average performer will maintain or exceed:
Provide exceptional customer service throughout the entire closing process
Essential duties and responsibilities
Be flexible and perform reasonable duties as needed to accomplish team goals
Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
Maintain accurate and compliant files for all transactions
Create an house file (either in Dotloop or physical) for all transactions. Reconcile between dotloop documents, KW Command Opportunities and Asana Tasks, and any other necessary systems for every active and under contract (buyer and seller) transaction each day
Ensure agent compliance with Asana tasks for each transaction
Understand the contracts in order to summarize all important terms, conditions, and contingency dates
Communicate with the agent frequently as needed throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
Draft any addenda needed along the way and keep a record of them on file (using Dotloop or DocuSign) and ensure they are shared with relevant parties
Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
Stay in good communication with the agent if any issues arise that they need to handle or negotiate
Coordinate closing date, time, and location and notify all parties
Notify client about utility accounts to set up/cancel
Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add
closed file to Dotloop. Reconcile Dotloop, KW Command and Asana to reflect the closed transaction.
Meet with Team leader every 90 days for evaluation
Communications/Interactions
Lead Agent – daily
Agent Team – daily
Buyers/Sellers/Vendors – 3 day minimum and as needed
Management responsibilities
None
Knowledge/Skills
Excellent at building rapport
People oriented
Strong written and verbal communication skills
Good organizational skills
Learning based
High school graduate
Job Type: Full-time
Pay: $13.00 – $16.00 per hour
Schedule:
- Monday to Friday
Ability to Commute/Relocate:
- Apollo Beach, FL 33572 (Preferred)
Experience:
- Transaction Coordinator: 1 year (Required)
- Dotloop: 1 year (Preferred)
Work Location:
- One location
Company’s website:
Company’s Facebook page:
Work Remotely:
- No
