| Insanely organized, energetic and friendly Office Admin needed to help our business continue moving forward quickly and efficiently!
.WHO WE ARE:
For 20 years, ID Planshas helped property owners manage commercial real estate remotely, with instant access to every detail of a property, wherever they are. We create interactive user-friendly site plans for entire retail properties, inside and out.
WHAT WE NEED YOU TO DO:
The Office Administrator (OA) is the “heart of the office”, keeping the business running smoothly, fluidly taking on new assignments and responsibilities, maintaining strong rapport with team members and clients, and effectively communicating across multiple organizational levels.
The OA books travel for all members of the company, tracks information, resolves office and travel support issues, and handles administrative tasks such as answering phones, distributing mail, ordering supplies, tracking inventory, and preparing equipment for new hires.
- Booking and coordinating travel for all company employees.
- Creating client introduction packages.
- Gathering client data needed prior to field team arrival.
- Answering incoming phone calls and being the professional “voice of the company”.
- Communicating with new hires, clients, executive team, and other team members.
- Light administrative tasks—greet visitors, schedule package pick-ups, order supplies, distribute mail, decorate office, etc. as needed or requested.
- Managing office supplies.
- Ordering, organizing, tracking, preparing, and intaking new or returned equipment for newly hired and existing field team members.
- Setting up user accounts, email addresses, and other account information, as needed.
- Researching and recommending ways to reduce equipment costs and travel expenses.
- Proactively seeking assignments and ways to support the efforts and strategy of the Operations and Executive teams.
WHAT WE MUST HAVE:
Check this list twice!
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- Prior Executive Administration experience
- Multi-state team coordination or supervision experience
- Strong MS Excel skills
- Experience handling inventory or managing supplies
- Able to handle a fast-paced environment with frequently changing strategies and goals
- Remarkableattention to detail and very strong organization skills
- Professional appearance and charming personality
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BONUS POINTS:
- Travel management experience
- Fleet management experience
- Experience with landscaping, mapping, or general property maintenance
- Passion for technology, innovation, and communication.
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THE FINE PRINT:
Here are the final nitty-gritty details to know before applying…
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- This is permanent, full-time work.
- The pay is $30,000 annually, including paid training.
- There are no company health benefits(yet), but we do offer 8 paid holidays, vacation time,and very flexible scheduling.
- We pride ourselves on the unique culture and talents of our team (find another job posting this upfront and honest!). Our people are valued.
.Please check out our website, too: http://www.idplans.com
Job Type: Full-time
Salary: $30,000.00 /year
Experience:
- advanced Excel (formulas, charts, pivot tables): 1 year (Required)
- CRM (client relationship management) software: 1 year (Required)
- Travel Coordination for multiple team members: 2 years (Required)
Job Location:
License or certification:
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