Position: Vice President of Finance & Administration
Reports To: President and CEO
Exempt Status: Exempt
Salary Range: $65,000 to $90,000
Job Summary:
The V.P. of Finance & Administration is responsible for the financial, operational, and human resources functions of the organization. This position reports to the President and CEO and is responsible for the organization’s financial plans and policies, administrative functions, facility maintenance and all human resources strategies, hiring practices and payroll and employee benefits. This role oversees four sets of accounting books, including a PAC, one (1) 501(c)3 and two (2) 501(c)6 organizations. They must be well versed in GAAP, ASU implementation and audit and budget processes.
This individual must be highly motivated, results-oriented with a positive outlook and a clear focus on attention to detail, along with a background in and broad understanding of finance management, nonprofit auditing, budget management and tax filings. They must also have experience with employee benefits programs, labor law and employee life cycle management. In addition, they must be familiar with corporate insurance requirements, facility management, employee management and more. They must also enjoy customer service, working in a team environment and be comfortable dealing with a broad spectrum of business industries and people. They must be flexible, open to change, innovative and have a communicative work style.
Essential Duties and Responsibilities:
- Provide financial information and analysis to the President & CEO, Finance Committee, Executive Committee and Board of Governors. This may include monthly financial statements, budgets, audit results and more.
- Manage and prepare for, attend, and participate in Finance Committee meetings by preparing all necessary documents, taking meeting minutes if needed in lieu of our Finance Coordinator, and breaking down the meeting room after adjournment.
- Oversight of purchasing processes and vendor relations.
- Maintenance and reconciliation of all bank records.
- Oversight of all billings for membership, sponsorships and advertising.
- Coordination, completion of and compliance with the organizations’ annual audit process.
- Complete all accounting and payroll processing functions to ensure compliance with all applicable federal, state, and local regulations. This includes the following:
- Manage month end close processes, creation of journal entries, accruals and bank and accounting books reconciliation.
- Supervise all data entry in accounts payable, accounts receivable and our customer database, Atlas. Reconcile between our accounting program QuickBooks and Atlas.
- Manage appropriate revenue recognition and adjustments in compliance with GAAP and applicable ASUs.
- Grant fund management and reporting.
- File annual 1099s and W9 maintenance.
- Supervise IT administration and create a sophisticated and modern IT network.
- Work with the President/CEO on elements on human resources processes which may include necessitating input regarding performance, compensation and planning for staffing.
- Maintain a competitive and progressive Chamber through human resources processes including benefits programs, policies and procedures.
- Develop a coordinated program of staff development to grow staff professionalism.
- Maintain competitive and comprehensive insurance policies covering all aspects of operations.
- Manage the Chamber’s facilities and administrative requirements.
- Employee management and successful team responsibility integration.
- Other duties as necessary.
Required Competencies and Experience:
- A Bachelor’s Degree with five (5) years of relevant financial and administrative management experience.
- A minimum of three (3) years in a finance management role at a 501(c)6 or 501(c)3 non-profit organization.
- Strong track record for creating organizations with financial stability and fiscal prudence – ideally been developed in an organization with multiple stakeholders.
- Experience gained in a smaller, high-growth organization where the individual has taken a hands-on role in building accounting operations and administrative functions.
- Demonstrated managerial skills and successes in building a multi-functional, cohesive, service-oriented team.
- Proven strength in developing business relationships with key stakeholders, both internally and externally.
- An individual who has total integrity and credibility.
- Uphold the Chamber’s Core Values of Innovation, Excellence, Inclusivity, Accountability, Integrity.
The St. Petersburg Area Chamber of Commerce is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Interested parties, please send resume to Chris Steinocher at [email protected].
