Ybor-Receptionist/Site Coordinator – Hofmann Services (Tampa)

1 month Front Desk Receptionist role, Director of First Impressions at Ybor location.  May have opportunity to go perm if the perfect fit.

The Site Administrator position manages the office and showroom/reception areas.

Responsibilities
* Manages office functions
* Manage maintenance requests
* Maintain professional relationships with outside vendors
* Assign seating to new hires
* Manage and replenish office & housekeeping supplies
* Supervise Facility Attendant’s daily responsibilities to ensure building cleanliness
* Oversee cleaning and stocking functions
* Work closely with Safety Manager and facility Safety Wardens to ensure building safety i.e. perform annual fire drills, CPR training, fire extinguisher checks, AED machine, etc.
* Assist with coordinating meetings* Manage HVAC settings for building
* Manage building security system and access badge settings
* Organize and maintain files* Post outgoing mail through USPS, FedEx and UPS
* Sort and distribute incoming mail* Sign for deliveries
* Answer and transfer incoming phone calls
* Manage reception area
* Site liaison for administration of select human resource tasks including:
* Notifies Sr. HR Administrator of any EAF, SAF, location changes as necessary
* Monitors various training and follow up with the Field HR on completion and timely reporting
* Promotes HR programs and assist with effective group wide communication
* Coordinates with local EH&S representative to manage safety, evacuation procedures, first aid responses, etc and takes role as Safety Warden for facility
* Assist Advisar Sales team with Showroom Consultations visits from Contractors and their clients managing showroom calendar and book of showroom
* Coordinate and lead the Employee Experience /Purpose Ybor Site Committee
Required Function 2:
Required Function 3:

Knowledge/Skills/Abilities:
* Ability to lift 50lbs* Proficiency in Microsoft Office (Outlook, Word and Power Point)
* Very strong interpersonal skills and the ability to build relationships with vendors, staff and leadership at all levels
* Excellent written and verbal communication skills
* Highly resourceful team-player with the ability to be extremely effective independently
* Customer service focus
* Adaptable to change assignments on a daily basis as items arise
* Valid Driver’s License

Technical/Functional Skills:
Qualifications* High School diploma required; college experience preferred

Must pass a Background and Drug Screen